INTRODUCTION
We at Turtle Key Arts respect and value your privacy. We take our responsibility to protect the privacy and security of your personal information very seriously. This policy explains how we collect, share, use and protect your personal information.
1. WHAT PERSONAL INFORMATION DO WE COLLECT AND WHY?
We collect only information required to perform services that you have asked us for. We will record personal details such as names and email addresses and on occasion proof of identity over and above that available in the public domain.
When you visit our websites our webservers will temporarily record technical details including the IP-address of your computer or device or the type of browser and operating system you use to make our websites available to you. When you access our website from a mobile device we may collect information such as unique device identifiers for your mobile device, your screen resolution and other device settings.
We also use Cookies and similar technologies to enhance your user experience or to evaluate and improve our business. For more detailed information on Cookies please see Section 4 “What are Cookies and what do we use Cookies for?” below.
When you join the Green Room social media forum, if you wish you can add details to your profile which can include your name, age, date of birth and gender.
2. WHAT LEGAL BASIS DO WE HAVE FOR PROCESSING YOUR PERSONAL DATA?
We deem that having engaged our services our legal basis for collecting your personal information is either under contract or legitimate interests, if you wish to contest this we would ask you to discuss this with us, you have the right to data erasure at any time.
3. WHAT INFORMATION DO WE SHARE, WITH WHOM AND WHY?
We will never share your information with a third party. We aim at safeguarding your personal information and will ensure that it is adequately protected at any time.
We will further disclose personal information if we are required to do so by law or administrative or court order.
Other than that we will not share your personal information.
4. WHAT ARE COOKIES AND WHAT DO WE USE COOKIES FOR?
Our websites use Cookies. Cookies are small, often encrypted text files, located in browser directories. We use Cookies to help you navigate our website efficiently and perform certain functions. Cookies collect information and technical details on your use of our website such as the pages you have visited, choices you have made from menus, any specific information you have entered into forms and the time and date of your visit.
There are three types of Cookies: Session Cookies, Permanent Cookies and Third-Party Cookies.
Most Cookies used by our websites are Session Cookies. Session Cookies allow our websites to link the actions of a user during a browser session. They are used for a variety of purposes such as remembering your language settings. Session Cookies expire after a browser session and will not be stored for a longer term.
Persistent Cookies are stored on a user's device in between browser sessions which allows the preferences or actions of the user to be remembered across our websites. We use Persistent Cookies in particular to remember your preferences and choices when you use our websites so that you do not have to input your details multiple times, to remember how you have customised your use of our websites and to compile anonymous, aggregated information for statistical and evaluation purposes to help us understand how users use the website and help us improve the structure of our website.
Our website also uses Google Analytics which is a web analytics tool offered by Google Inc. that generates detailed statistics about a website's traffic and traffic sources. We use Google Analytics for statistical reasons, e.g. to measure how many users have clicked at a certain product information. Google Analytics uses Cookies to obtain information about your use of our website including your IP-address. As your IP-address is an individual element that would allow identifying you, we have implemented a specific code to ensure that your IP-address will only be collected in a shortened and anonymised form. Thus, Google will not be able to identify you from the IP-address that is collected from you when using this website. The information collected by this Cookie will be transferred to Google Inc. in the United States of America.
You may opt out of Google Analytics by using the following link: http://tools.google.com/dlpage/gaoptout?hl=en
Most browsers are initially set to accept Cookies. However, you have the ability to disable Cookies if you wish, generally through changing your internet software browsing settings. It may also be possible to configure your browser settings to enable acceptance of specific cookies or to notify you each time a new Cookie is about to be stored on your computer enabling you to decide whether to accept or reject the Cookie. To manage your use of Cookies there are various resources available, for example the “Help” section on your browser. You can also disable or delete the stored data used by technology similar to cookies, such as Local Shared Objects or Flash Cookies, by managing your browser’s “add-on settings” or visiting the website of its manufacturer. As our Cookies allow you to access some of our website’s features we recommend that you leave Cookies enabled. Otherwise, if Cookies are disabled, it may mean that you experience reduced functionality or will be prevented from using this site altogether.
For more information on Cookies please visit: http://www.allaboutcookies.org/
5. WHAT ARE MY RIGHTS UNDER THIS POLICY?
You may demand access to and deletion or blocking of the personal information we hold about you. Please contact
Keeping your information up-to date is very important to us. Please let us know if any of your personal information, e.g. your contact details, have changed. We will then update the information we hold about you.
6. WHAT ABOUT DATA SECURITY?
We have implemented extensive technical and organisational measures to ensure your personal information is safely protected at any time. These measures are subject to regular reviews and are adapted according to safety requirements. Safety measures we have adapted are:
Your data will not be transferred.
We have in place general recognised standards of technology including operational security including, but not limited to, data encryption thereby enabling the protection of relevant data from misuse, loss, damage, alteration, destruction or unauthorised access.
Our website will adhere to SSL encryption protocols.
You will be notified of any breach of data which may pose a serious risk without delay.
We will not sell, pass on or contract with third parties your data other than where required to by law.
We also train staff and contractors on data security
7. HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?
We will only retain personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and your data, the purposes for which we process the data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you. At the time we become aware that you no longer require any of our products or services that we provide, your data will be deleted from our data base.
Data will be securely disposed of via the most appropriate secure method, either physical or by secure data wiping.
8. YOUR RIGHTS IN RELATION TO PERSONAL DATA
Under the GDPR, we respect your rights of data access and control to your personal data. In essence, you have the right to:
- access to personal information
- correction and deletion
- withdrawal of consent (if processing data on condition of consent)
- data portability
- restriction of processing and objection
In addition, a Data Subject has the right to make a complaint to the Information Commissioner’s Office [ICO] on-line, by phone or in writing at the following:
https://ico.org.uk/concerns/
T: 0303 123 1113;
Information Commissioner’s Office, Wycliffe house, Water Lane, Wilmslow, Cheshire. SK9 5AF.
There are circumstances where we will be unable to delete data as we are required to keep this by law.
9. OTHER WEBSITES
We are not responsible for the content or data protection practices of any other website. If you link to or otherwise visit any other website, please review the privacy policies posted at such website.
10. UPDATES OF THIS POLICY
We will review this Policy regularly and update it whenever necessary. We will post such changes on this website.
11. WHO MAY I CONTACT IF I HAVE ANY QUESTIONS?
If you have any questions please contact:
Shaun Dawson
Turtle Key Arts
Lyric Hammersmith
Lyric Sq, King St
London,
W6 0QL
WEBSITE TERMS AND CONDITIONS
Your submissions are part of the Green Room social media hub set up and administered by Turtle Key Arts. We have invited you to contribute through text and audio (collectively, “Contributions”). Contributions may be viewable by other users of the Site and through third-party websites. All Contributions will be reviewed by a monitoring team before publishing – the monitors have the right to not publish any Contributions which are deemed inappropriate for the website. When you create or make available any Contributions, you thereby represent and warrant that:
- the creation, distribution, transmission, public display and the accessing, downloading, or copying of your Contributions do not and will not infringe the proprietary rights, including but not limited to the copyright, patent, trademark, trade secret, or moral rights of any third party.
- you are the creator and owner of or have the necessary licenses, rights, consents, releases, and permissions to use and to authorize us, the Site, and other users of the Site to use your Contributions in any manner contemplated by the Site and these Terms and Conditions.
- By posting your Contributions to any part of the Site [or making Contributions accessible to the Site by linking your account from the Site to any of your social networking accounts], you automatically grant, and you represent and warrant that you have the right to grant, to us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right, and license to host, use, copy, reproduce, disclose, publish, broadcast, retitle, archive, store, cache, publicly display, reformat, translate, transmit, excerpt (in whole or in part), and distribute such Contributions (including, without limitation, your image and voice) and to prepare derivative works of, or incorporate into other works, such Contributions. The use and distribution may occur in any media formats and through any media channels.
- You waive all moral rights in your Contributions, and you warrant that moral rights have not otherwise been asserted in your Contributions.
Any use of the Site in violation of the foregoing violates these Terms and Conditions and may result in, among other things, termination or suspension of your rights to use the Site.
We do not assert any ownership over your Contributions. You retain full ownership of all of your Contributions and any intellectual property rights or other proprietary rights associated with your Contributions. We are not liable for any statements or representations in your Contributions provided by you in any area on the Site.
At any time you are allowed to retract your personal Contributions – please get in contact with the host website to have this deleted.
You agree that by signing up to the Green Room web site you understood and agree to be bound by all of these Terms and Conditions. If you do not agree with all of these Terms & Conditions then you are expressly prohibited from using the Site and you must discontinue use immediately. We reserve the right, in our sole discretion, to make changes or modifications to these Terms and Conditions at any time and for any reason.
